Three references from similar contracts in the past five years
Choose references and confirm they will respond
RFP & Bid Readiness
RFP readiness reviews for small contractors and firms.
Tell us about your bid. Get back a clear checklist of every requirement, deadline and scoring point.
From CAD $1,100 before tax. Final price confirmed before you pay.
No payment or documents needed now.
- Tell us your deadline
- Get your quote
- Receive your checklist
What you get
- Every mandatory requirement and where it is
- Knockout risks that could disqualify you
- How you'll be scored
- Missing info to gather
- Addenda and forms to track
- Questions to ask the issuer
See how requirements become actions.
Illustrative example. Fictional tender, not client work.
Addendum 2 replaces the pricing form
Use the revised Form C, not the original
| Requirement | Where | Type | What your team needs to do |
|---|---|---|---|
| Three references from similar contracts in the past five years | Appendix B | Scored, 15 points | Choose references and confirm they will respond |
| Addendum 2 replaces the pricing form | Addendum 2 | Administrative | Use the revised Form C, not the original |
One review of your RFP and addenda. 24-hour priority available for +50%.
Request a review quote
Tell us about the bid. No documents needed yet.
A sample requirements matrix
Illustrative example. Fictional tender and fictional company. Not client work.
Municipal Facilities Cleaning Services, RFP 2026-014
| Requirement | Where | Type | What your team needs to do |
|---|---|---|---|
| Submit by 2:00 p.m. local time on the closing date. Late bids are rejected. | Section 2.3 | Mandatory, knockout | Plan the upload or delivery for the day before |
| Proof of commercial general liability insurance at the stated limit | Section 4.1 | Mandatory | Request a current certificate from your broker |
| Three references from similar contracts in the past five years | Appendix B | Scored, 15 points | Choose references and confirm they will respond |
| Addendum 2 replaces the pricing form | Addendum 2 | Administrative | Use the revised Form C, not the original |
| The documents do not say whether subcontractors are allowed | Not stated | Question for the issuer | Send a clarification question before the question deadline |
Use the matrix to plan your response and identify questions to resolve before writing.
What does the starting price cover?
The starting price covers one readiness review of the RFP or tender documents and addenda you send at the start: a mandatory requirements checklist showing where each requirement appears, knockout risks we identify, a scoring map from the stated evaluation criteria, missing information to gather, forms and administrative items to track, and questions you may want to ask the issuer. We confirm the delivery format in your quote. Larger or more complex tenders are quoted higher, and we confirm the price after reviewing the documents, before you pay. Prices are in CAD before tax. The package also includes a list of facts we did not assume, for your team to confirm. A readiness review, not proposal writing. Your team writes and submits the bid. We confirm your delivery date in the quote, before you pay. We confirm scope, price, and timing before you pay.
Can you meet my deadline?
Tell us your deadline. We confirm timing after reviewing the documents and availability, before you pay. 24-hour priority is available for eligible projects. 24-hour priority: add 50% to the review fee (for example, CAD $1,650 instead of CAD $1,100). Prices are before tax. Priority is available for eligible projects, after we review your documents and confirm availability.
What's not included?
Writing or submitting your proposal, or checking a completed proposal as a separate service. Legal advice or engineering sign-off. Any guarantee of award. You remain responsible for the facts in the response you submit.
How do you handle confidential documents?
We keep your documents, deliverables and business information confidential and use them only for your review. Before you send anything, your quote sets out how documents are transferred, kept and deleted. Tell us about any confidentiality terms from the issuer and we will confirm whether we can work under them.
Do I upload documents here?
No. Ad Astra Connect will send you transfer instructions if it's a fit. No documents are needed for the inquiry. We need the RFP or tender documents, including any addenda, and your submission deadline once work begins. Work with us by email, phone or video. Choose the way that suits you. Tell us about the bid and your deadline. If it's a fit, we confirm scope, price and timing and arrange document transfer. We return the readiness package so your team can prepare its response. This service starts with the RFP or tender documents and addenda. It maps what your response needs to address before your team writes it.